How to reduce office expenses in your commercial property

By Greg Bell

While there are some costs that are non-negotiable, there are others that can be reduced or at least streamlined, with a little consideration of where hidden costs lie.

Here are 4 ways to reduce your Gold Coast Commercial property expenses.

1) Go paper-less

By switching to digital storage, you save on paper, ink, printers and storage space, all at the same time. By ditching ugly filing cabinets you can make space for meeting areas or hot-desking. The money you save on reams of paper and ink can go towards other refurbishments or building employee engagement.

If going entirely paper-less isn't an option, investigate how much your printers cost per sheet. It may be you could save and keep printing by investing in a better model. Refilled ink cartridges are another good option, saving you money every time you get low.

2) Re-think your electrical usage

Offices and retail buildings tend to be places where someone switches all the lights on first thing, and they remain on all day long. Encouraging employees to switch off the lights when they leave meeting rooms could save you dollars, as could moving to eco-friendly lightbulbs that use much less energy. Make sure everyone turns off their computers before they leave, and put someone in charge of turning off coffee machines and other standby items at the end of each day.

If you don't think your colleagues will get into the swing of hitting the lights, motion sensor lights are another option, but one that comes with a bigger initial investment.

3) Start negotiating on your outgoings

Insurance and credit card providers are two places to start, as well as your other utility bills. There's never any guarantees, but if you've been a customer for a long time and you're threatening to leave without a better deal, some of your providers may be willing to reconsider your arrangement.

Also, get a comprehensive list of outgoing to make sure you're not still paying for subscriptions nobody uses anymore.

4) Consolidate travel expenditure

If your business involves flying employees to other states or even internationally and putting them up in a hotel, your costs can rack up pretty quickly. Try signing up to reward schemes or cards, as well as striking a deal with a particular chain or airline if you use them exclusively and put a number of bookings through regularly. 

If you're looking for a new commercial property, or are interested in how property management can keep your property in its best condition, talk to the team at Ray White Surfers Paradise.

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